NCGE Resources

Post date: Tuesday, December 18, 2018 - 14:33

Record Templates for Guidance Counselling One-to-One Meetings with Students

In keeping with professional good practice in guidance; records should be kept of all meetings with students.

Examples of simple, one-page templates for use during an educational/career guidance one-to-one meeting and a personal guidance counselling one-to-one meeting with students can be accessed below.

One-to-one template - Education / Career

One-to-one template - Personal

The templates may help to summarise the issues regularly encountered during one-to-one meetings with students. 

Please feel free to adapt the templates to suit your needs.

The templates can be downloaded and saved to your desktop.
You can type into the PDFs directly or you can leave blank and print.

It would be good practice to discuss the notes you have taken with students at the end of a one-to-one meeting and to invite the student to sign this record also.  As the student can request a copy of your records under GDPR it is important to be mindful of this when taking notes. Notes should be succinct and be factual in nature, and describe thoughts and feelings expressed by the student e.g. John reported feeling confused and anxious rather than ‘John is suffering from anxiety and is confused’.    

It should be noted that:

  • The classes of information recorded in the template should be adapted to your needs
  • Records of the career interviews and interviews of a personal nature (students experiencing challenges/crises) should be kept separately
  • If you have access to the school database, it might not be necessary to record items such as exam results
  • The use of an identifier, rather than a name, will help to maintain anonymity
  • If used, the document linking identifiers and names should be kept separately
  • Records should comply with the General Data Protection Regulations (GDPR).  Guidance counsellors should refer to their school policy on GDPR in the first instance. More detailed information about the GDPR may be found HERE in the School Guidance Handbook

In brief, the GDPR stipulates that;

  • Minimal information be recorded
  • Records be kept securely when not in use
  • Written consent of parents and students to engage with the supports available in a school should be sought at least annually
  • Confidential data may be disclosed only with the clear and explicit consent of the student and parents/guardians
  • You should be aware of your data protection responsibilities
  • Data that you keep should not be freely accessible by others
  • Your data should be in accord with the school’s data security policy


Post date: Wednesday, December 5, 2018 - 16:24

Applying for Jobs: A Resource for Guidance Counsellors

A resource sheet for students has been prepared for those who wish to apply for a job. The resource sheet is available below.

The resource sheet suggests that students applying for jobs as part of work experience/placement/shadowing/seasonal part-time work will probably go through the following stages;

They will:

  • Have identified what work they prefer (from experience, learning, courses etc)
  • Seek information about jobs, such as how to apply
  • Have identified a job that is of interest
  • Prepare a CV and, if necessary, an application form
  • Submit a covering letter, to introduce themselves
  • Await a reply

Clearly, your role as guidance counsellor in the longer term is to encourage students to reflect on their interests and experiences, to help them to clarify their personal preferences, to access information about work, careers and the labour market and to help them to decide what areas of work are most likely to match their preferences. You may find the resource 'Understanding Your Interests', available for download below, useful. This resource can be used to support student learning regarding their interests and aptitudes. The resource can be applied in a classroom setting by presenting to students for completion, followed by discussion of their choices in small groups.

The Applying for Jobs resource sheet provides links to the Europass website, which is highly recommended as a valuable asset in guidance provision. In particular, the Europass website facilitates job applications through an easy-to-use interface bringing jobseekers through the development of a CV and cover letter, among others.

In addition to your longer-term work in supporting students career development, it is suggested that the preparation of a CV and cover letter might be the subject of a number of classroom guidance sessions as part of the area of learning: Developing My Career Path (Guidance for All)  (NCGE: A Whole School Guidance Framework, 2017) and in individual work with students, based on the Europass website at: and on the QQI website at:

More specifically, CV preparation will be found at:

and the preparation of a cover letter at:

 It is further suggested that, as communication skills, students might be exposed to learning these skills through collaborative work among teachers in a variety of programmes and subjects, and by the creative use of information technology in job searches, information seeking and the preparation of documents.

The student resource 'Applying for Jobs' can be accessed for download  HERE.

The resource ‘Understanding Your Interests’ can be accessed for download HERE. 

NCGE acknowledges the contribution of Colum Layton in the development of this resource page.

Post date: Tuesday, December 4, 2018 - 14:25

The Future of Work

The International Centre for Career Development and Public Policy (ICCDPP - an international non-profit organisation) collects, publishes and disseminates policy material internationally, and in different languages, to help countries and regions/states/provinces to make better policies and strategies for career guidance for their citizens.  

Recent update from ICCDPP

THE FUTURE OF WORK - Implications for preparing the workforce of the future, Which are the 21st Century skills, capabilities, and attributes, that people need for the changing world of work and occupations? Curiosity, creativity, taking initiative, multi-disciplinary thinking and empathy, skills that machines cannot yet demonstrate? 

What does the future of work look like? is a nice overview of changes already taking place and of the need for planning training for the future.

ICCDPP supports the organizing and hosting of international symposia on career development and public policy, the most recent of which was held in Seoul, Korea, in June 2017 (, and the international and national follow-up to the recommendations of these symposia. The next symposium will be held in Norway in June 2019 (




Post date: Tuesday, December 4, 2018 - 12:11

Exam taking skills: A Resource for Guidance Counsellors

This resource page for guidance counsellors is accompanied by two others: 
one for students and one for parents.

The purpose of this resource is to help guidance counsellors to deal with many of the issues presented by students who wish to improve their approach to examinations. Clearly, while it lists many issues, it provides only a framework on which to explore some of the concerns of students. It does not provide any details or underlying theory about the issues.

A version of this resource page for guidance counsellors has also been adapted for students and for parents. The resource page summarises what is involved in preparing for examinations. It is linked to another resource which summarises study skills, available HERE.

Guidance counsellors will be familiar with the many resources in book form, on the internet and in the form of assessment instruments that are available, such as Study - Learning to Learn: A Parents’ Guide by Brian Wall (2013) and published by The Institute of Guidance Counsellors.*

These should be used to underpin normal guidance practice. Similarly, and importantly, academic research and evidence on areas related to examinations, such as stress management, memory, learning and assessment, are in constant development and such evidence should be the basis of informed practice.

It is clearly stated in the student resource sheet that, in accordance with the concept of appropriate guidance, the guidance counsellor is there to help those who, having tried to study effectively, wish for affirmation, guidance and help in seeking improvement.

The student resource sheet includes a number of underlying assumptions, such that students will:

  • be self-directing and will have made some progress in their studies
  • consult important people in their lives when in need of help and encouragement
  • have access to a competent guidance counsellor

Some students find it easy to study effectively and to prepare for examinations. They are the fortunate ones. They have found ways of learning more in the limited time available.

Other students, however, find it more difficult. There are many reasons for this. Sometimes the reasons are quite complicated, and students will need the help of guidance counsellors and teachers to seek solutions.

The PDF Preparing for Exams can be accessed for download below and HERE. It can be presented as a quick reference guide to help you, as guidance counsellor, and your students to think about examinations and to encourage them to deal with any of the issues that might arise. In the context of classroom guidance, for example, it is suggested that any of the topics could be used in the context of a series of classroom guidance as part of the area of learning:  Developing my Learning (NCGE: A Whole School Guidance Framework, 2017) for lessons on exam preparation. It is clear that the involvement of subject teachers in the planning and delivery of such content would provide opportunities for whole-school participation in the delivery of the Guidance programme.

The information in the student resource sheet is designed to help students in reviewing their preparation for the exam. They summarise the essentials of exam preparation and fall under the following headings;

  • Mind yourself
  • Be prepared
  • Revise
  • The exam

When to ask for help?

While the student resource sheet is intended to help students to devise their own approaches to examinations, some will want to improve their methods or to seek affirmation and encouragement about their current work. The guidance counsellor is suggested as a person to approach if a student, for example,

  • Has tried to use some of the ideas listed and they don’t seem to work
  • Is confused by the number of possible things that can go wrong
  • Needs further information about any of the ideas listed
  • Needs help in making a start.
  • Needs someone to check that what is being done is effective.

Students are encouraged to speak to the guidance counsellor and to subject teachers individually or in class groups. It is suggested that the guidance counsellor would welcome in advance some of the questions that students have in mind, in order to help in preparing answers to their particular concerns.

Furthermore, it is suggested that while much information exists about exam preparation, stress management, memory, reading, note taking, etc. in books, such as Study—Learning to Learn: A Parents’ Guide by Brian Wall (2013) and published by the Institute of Guidance Counsellors, and on websites such as and on the Student Resources section of , students should turn to the guidance counsellor for help in resolving any issues they might encounter.*

* Disclaimer: Links to external  resources developed by individuals or other organisations are being provided as a convenience and are for informational purposes only.They do not constitute an endorsement or an approval by NCGE, of the content the organisation or individual. NCGE  bears no responsibility for the accuracy, legality or content of external resources or for that of subsequent links. It is up to Guidance Counsellors to review whether these resources are appropriate and contact the resource owners directly for answers to questions regarding their content.

NCGE acknowledges the contribution of Colum Layton in the development of this resource page.


Post date: Monday, November 26, 2018 - 10:12

Striving for social justice: towards emancipatory guidance practices

Professional development webinar with Prof. Ronald Sultana, Director of the Euro-Mediterranean Centre for Educational Research, University of Malta.

‘Striving for social justice: towards emancipatory guidance practices’

This webinar recording (from November 2018) with Prof. Ronald Sultana explores social justice, the impact of neo-liberalism on people’s lives and on public services, why guidance matters and how guidance can contribute to the emancipatory project. 

You can download an accompanying presentation (used as part of Prof. Sultana's input into the National Forum on Guidance) below.

Ronald Sultana is a Professor of Educational Sociology and Comparative Education at the University of Malta, where he directs the Euro-Mediterranean Centre for Educational Research (EMCER).

He has studied education in Malta, the UK and New Zealand, and was Fulbright Fellow at Stanford University (U.S.A.). Professor Sultana is the founding editor of the Mediterranean Journal of Educational Studies, and represents the region on the editorial board of several international journals of education. Professor Sultana is the author or editor of 21 volumes, and has published over a hundred articles and chapters in refereed journals and books. Much of his work relates to educational innovation and evaluation, and the linkages between education and work, including career guidance and educational development.

Post date: Friday, October 26, 2018 - 12:14

A Different Approach for a Different Brain - Guiding Students with Asperger’s Syndrome towards Achievable Goals

This article is intended to aid Guidance counsellors working with students with Asperger’s Syndrome/ASD Level 1.  The first step is to understand the condition. One also needs to bear in mind Professor Stephen Shore’s observation in an interview with 'Merely Me' (a contributor to the Health Central website) that “once you’ve met one person with autism you’ve met one person with autism”. This article looks at the various stages and choices involved in the journey through second-level education with a view to laying the groundwork for successful participation in third-level education or work.

Post date: Wednesday, September 19, 2018 - 12:58

Supporting and Including Refugee and Asylum Seeking Children in Education

The growing global refugee crisis continued in 2016 with 1.5 million people-seeking asylum in EU Member States. More than quarter of a million of those seeking asylum were children. Globally, only 50 per cent of refugee children have access to primary level education, and fewer than one in four are enrolled in secondary school. We know that above all else children want to go to school. Ireland has committed to accepting 4,000 refugees and to prioritising children as part of this commitment. To date, 840 refugee and asylum-seeking children have arrived in Ireland as part of relocation and resettlement programmes. This is in addition to the 1,420 asylum-seeking children currently living in Direct Provision centres around the country. This article provides a brief overview of the current refugee crisis in Europe; the experiences of child refugees and; subsequent impacts on their lives and education. It examines current issues and challenges for refugee and asylum seeking children in Ireland today and concludes by discussing best practice approaches, which support the inclusion of refugee and asylum seeking children in education settings.

Post date: Wednesday, September 19, 2018 - 10:04

Dyslexia: How the Guidance Counsellor can support the student with dyslexia

This article looks at how the guidance counsellor can support the student with dyslexia in Irish post-primary schools. It discusses the different ways in which dyslexia may affect the student and suggests screening if a student presents with difficulties. Identification of dyslexic difficulties is made through an educational psychological assessment. Supports such as Reasonable Accommodations in Certificate Examinations (RACE), Disability Route to Education (DARE) and language exemptions are discussed. The guidance counsellor has a key role in helping the student with dyslexia make key decisions such as subject and course choice. These decisions are crucial in helping the student cope and succeed. The article also discusses several dyslexia-friendly whole school policies such as easy-to-read style guide for notes and other documentation, the readability of textbooks, use of assistive technology and study skills for students with dyslexia.

Post date: Wednesday, September 5, 2018 - 19:57

The European dimension

The EU Council resolution on better integrating lifelong guidance into lifelong learning strategies, 2008  defines guidance as a continuous process that enablescitizens at any age and at any point in their lives to identify their capacities, competences and interests, to make educational, training and occupational decisions and to manage their life paths in learning, work and other settings where it is possible to acquire and use these capacities and competences. Guidance covers a range of individual and collective activities relating to information giving, counselling,competence assessment, support, and the teaching of decision-making and career management skills.


The European Lifelong Guidance Policy Network (ELGPN) 2008 -2015 was set up and funded by the EU Commission to support Member States to develop  policies for lifelong guidance.

ELGPN published guidelines for Member States

Guidelines for Policies and Systems Development for Lifelong Guidance A REFERENCE FRAMEWORK FOR THE EU AND FOR THE COMMISSION

Strengthening the Quality Assurance and Evidence-Base of Lifelong Guidance

Designing and Implementing Policies Related to Career Management Skills (CMS)


To access more information regarding the EUROPEAN DIMENSION - go to Euroguidance Ireland:

Post date: Wednesday, September 5, 2018 - 19:46

The Physical Environment

In designing the physical environment of the Information Centre of the Guidance Service consideration should be given to:

  • clear signposting (both internally and externally);
  • accessible ICT facilities
  • accessibility for clients with disabilities;
  • comfortable and appropriate furniture, such as desks and easy chairs;
  • good lighting and ventilation with a comfortable working temperature;
  • attractive and well maintained appearance;

Clearly displayed information in relation to resources such as:

  • software,
  • media and free literature,
  • photocopying facilities including copyright legislation and assurances on confidentiality and data protection legislation

A  user-friendly library or resource area which has up to date information relevant to target groups and the general public

Space / spaces should be attractive and well equipped

All materials and notice boards on display are in accessible units so that clients can freely browse.

A well-equipped information technology area with workstations, PCs, web access, photocopying and video viewing facilities.

A positive environment which may be achieved through the use of:

  • pictures;
  • photographs;
  • posters;
  • video or sound recording

Group guidance sessions:

To provide a professional guidance service and confidential space for clients to engage with the guidance counsellor, the guidance environment is key.

Group guidance involves individual clients working together with a qualified guidance counsellor facilitating the session.  Often, in a group context, people share quite a lot about their individual experiences, their career aspirations, together with their challenges and achievements.  Therefore, it is very important that the space/environment is conducive to the aims and objectives of the group work

Information and communications technology (ICT)

Guidance Services require access to broadband and appropriate Wifi to ensure provision of onine information to clients.

Guidance services can consider provision of information using E-Guidance, telephone access and social media. In this context guidance services should develop a Social media policy.


When guidance counsellors meet with their clients for ‘one to one’ sessions in an Outreach Centre, the space they work in should:

  • be a dedicated room for the use of the Guidance Service at specific times;
  • be located in a quiet area with no distractions (such as noise);
  • explain the need for privacy without interruptions - consider placing a ‘Do not disturb’ sign on the door when the room is in use;
  • be a suitable environment - suitably lit, heated and ventilated with adequate seating and ideally, a table;
  • have a cupboard or storage area for the most commonly used materials and resources;
  • have internet access to link in to the guidance counsellor’s laptop;
  • be visible and integrated within the Centre